In this post, I’ll show you how to create a professional email address that you can use with Gmail.
A professional email address is,
Having a professional email address is a nice thing for your blogging business.
Obviously, you want to create one as a blogger, right?
I’ll discuss two methods –
The first method is free (not actually) and the second method will cost you some money.
So, let’s discuss without further ado…
Method-1: How To Create A Professional Email Address For Free?
It’s actually not free.
You need to have:
- A domain name, and
- A web hosting
If you’re a professional blogger, you already have both (I think).
That means, it’ll cost some money – not for a professional email address, but for your professional blog.
That’s why I said it’s actually not free.
But creating a professional email address is completely free in this method.
More than that, you can send and receive emails using your Gmail account.
Step-1: Set Up A Free Professional Email Address
First, Login To Your Hosting cPanel
Once you logged in, you’ll see something like this:
Scroll down to the middle of the page.
You’ll see an EMAIL section like the image below:
By the way, I hosted this blog on Exonhost. So I’m using screenshots from them.
But don’t worry. All the hosting service providers’ Cpanel looks almost similar.
Next, Click On The Link That Says “Email Accounts”.
It’ll take you to the following webpage:
Look, I can create 50 email addresses for free in Exonhost.
For creating your first-ever professional email address, click on the +CREATE button.
It’ll take you to the following page:
Fill the form with all necessary details.
After that, click on the +CREATE button below the page.
You’ve just created your first professional email address.
You can check and manage emails as well as connect any devices you want from this page.
We’re not finished yet.
I told you that you can receive and view emails with your Gmail account.
Step-2: Forward Your Professional Email To Gmail
You’ll need a Gmail account for this.
I assume you already have one.
If not, go and create a Gmail account.
Now, go to your hosting cPanel and click on the link that says “Forwarders”.
It’ll take you to the following screen.
Now Click on the Add Forwarder button.
You’ll see a form:
Fill out the form and click on the Add Forwarder button.
And You’re done.
Every time an email arrives in your professional email address, it’ll send a copy to your Gmail account.
And you can view the message within your Gmail interface.
Now you definitely want to send emails using your professional email address without leaving your Gmail. Right?
Step-3: How To Use Your Professional Email Address With Gmail For Sending Emails?
For that, log in to your Gmail account and click on the gear icon at the top right corner.
You’ll see something like:
From that, click on the “See all settings” button.
It’ll take you to the Gmail setting page.
Click on the “Accounts and Import” tab and look for the setting that says “Send email as:”
Under this setting, Click on the Add another email address link.
Once you click, a new window will be opened with a form.
Fill out the form and click the Next Step button.
On the next page, you’ll be given a form to configure your professional email address.
Here, The Username and Password is your professional email address’s username and password.
Fill out the form as shown in the image above and click on the Add Account button.
After that, an email will be sent to your newly created professional email address with a code.
Get the code and paste it into the text box and click the Verify button.
You can now send emails from your professional email address using Gmail.
For that, compose your email in Gmail as you normally do.
On the From field, just select your professional email address from the dropdown list.
Method-2: How To Create A Professional Email Address Using G Suite?
G Suite is a service of Google that offers professional business email addresses.
It’ll cost you $5 per month (basic plan).
The question is,
Why would you spend money whereas you can create a professional email address for free?
Here are the reasons:
- You can use Gmail’s familiar interface for sending and receiving email (In method-1, you forward emails from your professional email address to Gmail). That means, your email address will be YourName(at)yourdomain(dot)com instead of YourName(at)Gmail(dot)com.
- You can use Docs, Drive, and Calendar for businesses along with Gmail once you sign up for G Suite.
- There is no doubt that Google has far superior technology that ensures email delivery at the right time to the right person (you know, we often find important emails in our spam folder!).
- If you’re using a custom domain with the Blogger platform then this is the one and only option for you.
- I heard something bad about professional email addresses that are created on hosting servers that they delay to forward emails. But I haven’t faced this problem so far. But I need to say one thing here is that I sometimes find emails in the spam folder that aren’t forwarded to my Gmail address.
Okay! Enough said!
Let’s create your first ever professional email address with G Suite.
Step-1: Purchase A G Suite Plan
First, go to the G Suite website and click on the Get started button.
You’ll be on the next screen.
Fill the form out.
But while choosing the number of employees, select the Just you radio button.
Because you’ll be charged for each user account.
Don’t worry, you can add more users later.
Now click on the NEXT button.
And you’ll be on the next screen.
Fill up the form and click NEXT.
On the next screen, you need to choose a domain name.
If you already have a domain, you can use that or you can buy a new domain (you will be charged separately).
I assume you have a domain.
Then select the I have a domain radio button and click on the NEXT button.
On the next screen, write your domain name into the text box.
And then, click the NEXT button.
You’ll see a screen like this:
Just click on the NEXT button.
On the next screen, click the OK button.
You’ll be presented a blank form to write your Username and Password.
Remember, this Username will be your email address. So choose with caution.
After that, click on the AGREE AND CONTINUE button.
On the next screen, you’ll see a message.
Click on the GO TO SETUP button.
And you’ll be on the…
Step-2: Setting Up Professional Email With G Suite
Here, you’ll be asked to verify your domain.
Click on the VERIFY link.
You’ll see something like the image below:
Click on the Switch verification method link.
A pop-up screen will be shown with several verification methods.
Select the Add meta tag radio button. Because it’s the easiest way.
Now click on the NEXT button.
On the next screen, click the CONTINUE button.
After that, you’ll be given an HTML code.
Copy the code and paste it between the <head> and </head> tags in your blog’s HTML file.
For that, login to your WordPress dashboard in a separate browser tab.
As I’m using the Genesis WordPress theme, I can directly paste the code going to Genesis>Theme Settings menu.
If you don’t have that menu in your WordPress menu bar, install the Insert headers and Footer plugin.
Upon activation of the plugin, go to setting>insert header and footer page in your WordPress dashboard and paste the HTML code that you copied from G Suite.
Don’t forget to click the Save button.
Now go back to the G Suite setup page and click on the VERIFY MY DOMAIN button.
Once you verified your domain, G Suite will welcome you with the following message.
On that page, click on the ACTIVATE link.
And you’ll be on the following page.
Click on the both checkbox and then CONTINUE.
On the next page, G suite will show you a guideline to…
Step-3: Set Up MX Records
MX records will allow Google’s server to send and receive emails using your professional email address.
If you register a domain name via Google during sign up to G Suite you don’t need to set up MX records. It’ll be automatically added.
But if you use your existing domain during sign up G suite, you need to do this.
For that, you’ll need to log in to your domain registrar account or your web hosting account.
G suite already provided you a clear guideline.
Basically, you’ll need to look for DNS setting under your domain name.
As my web host provider is Exonhost so I’ll show you an example of that. But the process is similar to any hosting service provider.
First, login to your hosting cPanel and click on the Domains link.
After that, click on the MANAGE button beside your domain name.
Exonhost will show you some links.
Click the MODIFY THE ZONES link.
It will now open your DNS zone editor.
The first thing you need to do is to delete your old MX records that send mail to your old email providers.
Now add MX records one after another that are provided you by G Suite.
Once you have finished adding all the five MX records, return to G Suite setup page and click on the ACTIVATE GMAIL buttion.
With this step, you successfully created your first professional email address with G Suite.
Now, How can you…
Step-4: Use Your Professional Email Address With Gsuite?
Just type Gmail(dot)com in your browser address bar.
Now use your professional email address as a Username and the related password to log in.
And you can use your professional email address as you use Gmail.
If you don’t have a budget to spend on a professional email address, you can use the option that your hosting service provider offers. There is no big issue with that.
But once you start to earn money from your blog, it’s strongly recommended to invest in creating a professional email address with G Suite.
Because it’s your business.
And wisely investing in the business is always a good idea to grow a business.
Now Your Turn:
Are you using G Suite for your professional email address?
How is your experience with them?
Please share in the comments below…